Finance planning, calculation and analysis system for the Ministry of Emergencies of Ukraine

Finance planning, calculation and analysis system is intended for automating functional duty discharge of the Economy and Finance Department of the Ministry of Emergencies of Ukraine, providing informational support for the Ministry of Emergencies’ leaders relating to financial conditions of the ministry taking into account funds planning, receiving and disposition, actual financing, ensuring secure information interchange with organization departments.

Main functions of the system:

• Funds planning
• Funds receiving calculation
• Funds disposition
• Actual expenses calculation
• Indisposed funds calculation
• Information interchange with State Treasury of Ukraine system
• Providing secure information interchange with regional departments of the Ministry of Emergencies of Ukraine.

Reports and analytical certificates:

• Execution of obligatory reports required by the State Treasury of Ukraine and the Ministry of Finance in line with order № 57
• Execution of informational and analytical certificates providing experts and leaders with necessary finance conditions information

Remote access:

• Funds receivers: remote territorial departments, organizations, enterprises and offices by means of the Internet have Web access to the informational resources of the central financial database.
• Every remote user is definitely identified in the system and sees only his/her “own” data: allocation plan and budget, allocation planning certificates, funds disposition certificates, financial conditions certificate.

“Cash security” bundled software

“Cash security” bundled software is intended for providing informational support and automating functional duties performance of the Economy and Finance Department experts during planning, actual expenses calculation and analyzing money use for payments to persons of rank and file or managers, salary for Ministry of Emergencies departments’ employees, creating informational resource with data needed for necessity prognostication while executing budget request.

Main functions of the system:

• Planning funds necessities for financial support and salary payments
• Calculation of actual expenses for financial support and salary payments
• Analysis of actual expenses for financial support and salary payments.

Reports and analytical certificates:

• Execution of consolidated reports about quantity of staff and actual expenses for financial support and salary payments in finance source, programmed and economical expenses classification, organization departments, types of payments and reporting periods;
• Analysis of expenses for financial support and salary payments in programmed and economical expenses classification, organization departments, types of payments and reporting periods.

Automated system of bookkeeping calculation and reporting

The system is intended for keeping accounts in concordance with plans of bookkeeping calculations in government-financed organizations of Ukraine, salary for employees and financial support calculation, bookkeeping counts of financing lower level funds managers and funds receivers.

Structure of analytical calculation provides maintaining financial records and use of money according to state classifiers (financing sources, general and special funds, economical and programmed codes for expenses classification).

The system supplies maintaining analytical calculation of government-financed organizations according to requirements of the State Treasury of Ukraine order of 06.10.2000 under № 100.

System provides:

• Maintaining calculation of several organization in an integrated informational base;
• Distribution of users’ rights for access to informational resources;
• Flexible mechanism for organizing data exchange with external informational systems.

Finance and payment operations calculation:

• Operations with settlement account, currency and treasury accounts;
• Cash expenses and actual expenses;
• Cash operations and payments to advance holders relating to made and received advances;
• Settling with customers, clients, vendors and other debtors and creditors;
• Preparing and calculating juridical and financial duties, billing bank or cash documents;
• Data transfer to the Treasury in “Network” format.

Calculation of mutual settlements:

• Settlements with contractors according to agreements;
• Settlements with accountable persons;
• Settlements in concordance with sources of financing;
• Executing documents for verification of mutual settlements with contractors.

Universal bookkeeping reports:

• Turnover balance sheet;
• Crossing count;
• Ledger;
• Combined postings;
• Account analysis;
• Account card;
• Subconto analysis;
• Register order on account;
• Memorial orders.

Salary and financial support:

• Calculation of personnel orders for staff;
• Salary calculation for employees and public officials;
• Financial support calculation for servicemen and certified workers;
• Remuneration of labour calculation with different financial sources;
• Great amount of additional payments, bonuses and tax benefits;
• Vacancy and medical certificates payment calculation;
• Deduction and tax calculation for different staff categories;
• Execution and printing pay-sheets and pay-lists, pay-rolls, different certificates;
• Execution of pay-sheets for payments over the counter or cashless transfer on a card account;
• Settlements of salary and financial support analysis according to: settlement days, organization departments, certain employees, types of extra charges and deductions.